The Proposal
A structured outline of the event concept, employee experience, and operational plan.
Event Concept & Logistics
The Idea
On September 25, 2026, as Hostinger crosses 10 million live websites, we're marking the moment with "10,000,000 Online" — a playful nod to our own "Three. Two. Online." tagline. At exactly 15:00 (Lithuania time), a synchronized counter reaches 10,000,000 simultaneously on screens in Vilnius and Kaunas, followed by a toast and a group photo in both offices at once. 15:00 Lithuania time was also chosen with our international remote colleagues in mind — it lands at a reasonable morning hour in Brazil and evening in Indonesia.
Design note: for precision, the 15:00 moment is a pre-choreographed animation rather than a live feed of real signups — this guarantees Vilnius and Kaunas hit the milestone in perfect sync, at the exact communicated time. Employees experience it as a spontaneous celebration; this technical choice is disclosed here for full transparency.
Objectives & How We'll Measure Them
- Pride & culture — employees feel connected to a company-wide milestone, not just spectators.
- Employer brand — generates authentic, employee-driven content for social channels.
- One shared event, not three — Vilnius, Kaunas, and remote employees feel included, not separate.
Measured through: same-moment website visits, in-office attendance vs. invited, participation in the shared silent-disco experience, a short post-event pulse survey, and organic social posts within 48 hours.
High-Level Flow
| Time | What happens |
|---|---|
| 14:45 | Slack reminder — gather near the screens |
| ~14:58 | "Almost there" nudge |
| 15:00 | Counter hits 10,000,000 — toast, photos, social sharing encouraged |
| 15:15–16:45 | Back to normal work |
| 16:45 | Food ready |
| 17:00 | Everyone gathers |
| 17:15 | Welcome words — Vilnius ↔ Kaunas connected live |
| 17:30 | Silent disco + live video link between offices begins |
| ~19:15 | Last song |
| 19:30 | Official close |
Remote employees: rather than a live stream that only partially fits different time zones, remote colleagues receive a short (2–3 min) highlight video within 24–48 hours, capturing the atmosphere of both offices.
Preparation Timeline
Roughly 6 weeks of lead time: vendor contracts and budget locked first, then catering and on-site content-ownership assigned, internal countdown communications rolled out over the following weeks, a full technical rehearsal the week before, and a post-event report with results within two weeks after.
Employee Experience
Walking Through the Day
14:45–15:00 — The countdown. Employees gather near screens in both offices as the Slack reminder goes out. At 15:00, the counter hits 10,000,000 in perfect sync across Vilnius and Kaunas — a toast, a group photo, and a moment everyone is encouraged to share on social media.
15:15–16:45 — Back to normal work. A deliberately short, non-disruptive break in the day — not a full afternoon off.
16:45 onward — The celebration begins. Food is ready, everyone gathers in a shared space, and a short welcome connects both offices live before the main event starts.
Food & Drinks
A shared catering partner serves both offices, so the experience feels identical in Vilnius and Kaunas rather than two separate parties. The final menu will be confirmed closer to the date based on dietary needs collected from attendees — the priority is quality over quantity, keeping the format casual and easy to enjoy while mingling.
Activities & Engagement
- Silent disco — 200 headsets across both offices, two live DJs, and two listening channels: your local DJ, and a cross-city channel to tune into the other office's DJ live. The headsets technically support a third channel — extending live audio to remote employees is a possible future direction, pending a technical conversation with the vendor. (Remote employees do get an optional way to tune into the atmosphere live — see below.)
- Virtual Canvas — a collaborative visual board that remote employees control live from the website, projected on a large screen behind the DJs in both offices simultaneously. This is remote employees' main way to actively shape something both physical locations experience together in real time.
- The Portal — a live video link between Vilnius and Kaunas lets employees see and wave to colleagues in the other office in real time. Paired with the quiet audio environment of the silent disco, it's an easy, low-pressure way to connect across cities.
- Freedom to move — headsets can be worn around the neck while mingling; there's no fixed seating or schedule beyond the two anchor moments (15:00 and 17:00–19:30).
Remote Employee Experience
Full live participation in the evening isn't realistic across time zones, so the highlight video (published within 24–48 hours) is the one guaranteed way every remote employee experiences the event, regardless of location. On top of that, we're adding an optional layer for anyone who wants to tune in live during the event itself: a simple camera + audio feed from each office's DJ area (17:30–19:30), streamed on this site. Remote employees can pick whichever city's feed they'd like to watch — Vilnius or Kaunas — similar in spirit to the cross-city channel in the headsets, just delivered as video instead. This is a nice-to-have for whoever's time zone allows it, not a replacement for the highlight video.
Stream starts at 17:30 (event day)
Memorable Takeaway
Every in-office attendee receives a custom-designed gift marking the milestone: a pair of "10,000,000" novelty glasses, in the spirit of classic New Year's Eve number glasses — designed specifically for this celebration and produced via 3D printing. Remote employees receive a digital voucher (an audiobook platform subscription, for example).
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Interactive 3D preview — drag to rotate.
Vendors & Budget
Budget Priorities
With a fixed €10,000 budget, spending was prioritized in this order: equipment and technical setup first (the silent disco and Portal link are what make the "one event, two cities" concept actually work), then music licensing (a legal requirement for any live DJ setup), then the employee takeaway, then catering, and decorations/atmosphere last. This ordering reflects a simple principle: the interactive, connective elements of the celebration take priority over decorative ones.
Budget Breakdown
The full amount stays within the €10,000 limit, with a small buffer for last-minute adjustments.
Vendors
- Silent disco equipment & DJs — silentdisco.lt
- Music licensing (LATGA/AGATA) — Leidžiam.lt
- Gift production (3D-printed glasses) — AKORE (akore.lt), pending final quote.
- Catering, Portal screens — vendor selection finalized during the execution phase, ahead of the event date.